Administrative Assistant

CIPR · Toronto, Ontario
Department CIPR
Employment Type Full-time Contract
Minimum Experience Entry-level
Compensation $41,000 - $48,000

Administrative Assistant (Indigenous candidates preferred)

Centre for Indigenous Policy and Research 

Remote Position

Job term: Full-time, 1 year contract (possibility of renewal)

Hours: 35 hours per week

Start date: December 6th, 2021

Closing date: November 7th, 2021 (11:59pm EST)

Compensation: $41,000 - 48,000 + benefits

Requirements: 2 years experience providing administrative, clerical and operational support, preferred.


Who we are


CRE is a National Indigenous & Youth-led, non-profit. A vision of a reconciled Canada is only possible through collective action and impact. So, CRE’s mission is to provide pathways for Indigenous youth on their journey of self-determination and resiliency in an effort to advance reconciliation in their lifetime. This is achieved through programs and granting opportunities that support capacity building, cultural revitalization, networking and solidarity.


At Canadian Roots Exchange, we believe that young people are the key to ensuring the relationship between Indigenous and non-Indigenous peoples improves through dialogue, understanding, and relationship building. Our charitable organization has been convening meetings of both Indigenous and non-Indigenous youth (ages 13-29) across Canada for over a decade through exchange programs, youth leadership development, educational workshops in schools, national gatherings, and the launch of a National Indigenous Youth Network. 


CRE is a workplace that puts its employees and community first. We are a living wage employer and believe in prioritizing a healthy work-life balance. We provide opportunities for flexible working hours, time off for ceremony and other life responsibilities and we actively respond to the accessibility needs of those who work with us. We are a results-oriented working environment, choosing to focus on achieving objectives, rather than promoting the status quo.


Your impact

We are looking for an Administrative Assistant to support the Centre for Indigenous Policy and Research department with administrative, clerical and operational support, as well as fulfill a wide range of office administration experience to ensure efficient day-to-day workplace operations.


Administration (30%) 

  • Provide administrative support (including in planning, development, implementation and evaluation phases) to department activities
    • Remain up to date with changes and movement in the field of Indigenous rights and policy, updating content as needed
    • Create records management tools and methods, keeping appropriate records of participants, activities and evaluation information
    • Ensuring content is aligned with CRE positions and priorities
  •  Evaluation Coordination
    • Logistics - ensure the successful and efficient planning and preparation of evaluation coordination for the department. 
    • Resources - Ensuring sufficient and required resources are present for the successful and efficient implementation of evaluation activities


Team and Stakeholder Supports (40%)

  • Prepare correspondence, forms, reports, manuals, and presentations for the Department Director and other department staff members
  • Support in the facilitation of cross-departmental collaboration and fielding relevant inquiries
  • Answer community inquiry emails and calls and provide necessary information
  • Maintain schedule and coordinate calendar activities for department
  • Manage subscriptions and support with drive organization and upkeep


Facilitation Support and Meeting Coordination (30%) 

  • Support staff facilitating internal and external meetings/training sessions, including helping with tech set up, break out sessions and other necessary roles
  • Schedule, coordinate and take minutes for departmental meetings, engagement circles and other relevant meetings
  • Coordinate external meetings with partners


Who you are

  • You​ ​have an intense passion for being helpful. You make a positive difference in people’s lives because you provide high quality customer centered support.
  • You are respectful and sensitive. You have awareness of Indigenous culture and the importance of reconciliation in Canada.  You appreciate working within diverse environments and value all gifts.
  • You are a relationship builder and collaborator. You are focused on people and communities, value personal and professional relationships, and love opportunities to work with others. 
  • You are a communicator and a listener. You can clearly convey your thoughts and expectations in writing and verbally, and you can interpret what people tell you. Bilingualism in English and French is not necessary, knowledge of any languages Indigenous to Turtle Island is a strong asset.
  • You are detail-oriented. Although you see the big picture, the small details do not escape you. You are able to balance multiple projects and timelines. You are proficient with word processing, emailing, spreadsheets and have outstanding organizational skills.
  • You are flexible. Issues arise. Plans change. You can quickly adapt as required and make contingency plans. When needed, you are flexible to work hours on evenings and/or weekends and to travel for work within Canada. 
  • You are a self-starter and team player. If you see a problem, you are the sort of person who works to fix it. You take initiative and bring solutions when problems arise.  You believe that we get further when we pull together. 


    Compensation

    • Salary: $41,000 - $48,000 based on experience and education
    • Vacation: 3 weeks and statutory holidays
    • Health Benefits: will begin following a 3-month probationary period
    • Phone: monthly cell allowance of $40
    • Other: RRSP employer contribution that is 5% of salary


    Application Method

    As a part of your application, please provide a cover letter that introduces yourself and shares your passion for working with youth (especially youth in Indigenous, racialized, and newcomer communities). In your cover letter, please indicate your preference for which CRE office you would like to work from. If you have any questions, you can contact hr@canadianroots.ca. No phone calls, please. 


    You can submit a completed application (cover letter and résumé) through the "Apply for This Job" link provided as a single PDF with the following file naming convention:

    LastName.FirstName.pdf



    Hiring Process

    1. Contact for interview November 10, 2021
    2. Interview November 15 - 18, 2021


    Canadian Roots Exchange is committed to equitable representation and access. Candidates from Indigenous, racialized, 2SLGBTQ+, and other marginalized communities are encouraged to self-identify in the cover letter.


    As a condition for hiring, successful candidates are required to submit a vulnerable sector check. 


    Thank You

    Your application was submitted successfully.

    • Location
      Toronto, Ontario
    • Department
      CIPR
    • Employment Type
      Full-time Contract
    • Minimum Experience
      Entry-level
    • Compensation
      $41,000 - $48,000